We are hiring

We are seeking a highly organized and proactive Executive Assistant/Personal assistant to the CEO. The ideal candidate will handle a wide range of administrative tasks and provide personal assistance, ensuring that daily activities run smoothly. This role requires strong attention to detail, the ability to multitask, and a high level of professionalism.

This is a hybrid position. The office location is in Altamonte Springs. This role will be 5-15 hours per week.  

Key Responsibilities:

Communication:

  • Monitor and manage the inboxes of the CEO
  • Proofread projects and communications for accuracy and clarity.
  • Send gifts and correspondence to employees as needed.

Calendar and Schedule Management:

  • Handle and maintain the CEO's calendar, scheduling appointments and meetings.
  • Organize and book travel arrangements, including accommodations and itineraries.
  • Set up appointments and manage all related logistics.

Office and Personal Tasks:

  • Mail a small number of packages and pick up mail occasionaly 
  • Maintain and organize the office environment, ensuring it is orderly and efficient.
  • Ensure the employer's vehicle is maintained, including filling up the gas tank.

Additional Duties:

  • Occasionally travel with or on behalf of the employer.
  • Take notes during meetings and ensure accurate records.
  • Assist with any other tasks as needed to support the smooth operation of the business and personal affairs.
  • Oversee business while the owner is away. This includes checking the email and slack messages and reporting to owner as needed 

Qualifications:

  • Proven experience as an Assistant, Administrative Coordinator, or in a similar role.
  • Tech Savvy
  • Exceptional organizational and time-management skills.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite and  Google Workspace
  • Ability to handle sensitive information with discretion.
  • Flexibility to travel as required.
  • High level of professionalism and the ability to work independently.

Please email resume with job title to jobs@westonstore.com